Integrated Software Solution For Masjid Management & Accounting System

Masjid Management Data & Accounting Records, Mahalla Administrative Activities are simplified with JamiaSoft which is exclusively designed for Masjid Management

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Jamia Soft is a comprehensive software solution developed by MinarSoft Technologies Private Limited, designed specifically for managing the financial and administrative needs of masjid management across India. Launched in 2018, this innovative software addresses the unique requirements of masjid administrators, providing user-friendly features that simplify accounting tasks without requiring extensive financial knowledge.

  1. Multiple Application Models:
    • The software is versatile, available in three distinct models:
      • Desktop Application with Local Storage: Ideal for users who prefer offline access and local data management.
      • Desktop Application with Cloud Storage: Offers the flexibility of cloud computing, enabling users to store and access data securely online.
      • Web Application: Provides the convenience of accessing the software from any device with an internet connection, ensuring mobility and ease of use.
  2. Compatibility with Cloud-Based Bill Collecting Machines:
    • Jamia Soft integrates seamlessly with cloud-based bill collecting machines, streamlining the financial transaction process for masjid management and enhancing operational efficiency.
  3. Support for Android App:
    • To further enhance user experience, Jamia Soft includes support for an Android application, allowing users to manage their accounts on-the-go, ensuring that essential financial activities can be handled anywhere and anytime.
  4. User-Centric Design:
    • The software was developed based on extensive surveys conducted with masjid management teams across various regions. This research-informed approach ensures that all features and functionalities are tailored to meet the specific needs of the users.
  5. Custom Screens and Reports:
    • All screens and reports in Jamia Soft are meticulously designed according to the requirements of masjid management, enabling administrators to generate relevant reports effortlessly and manage their operations more effectively.
  6. Ease of Use:
    • With a focus on simplification, Jamia Soft does not require users to have any prior accounting knowledge. The intuitive design allows users to complete accounting entries easily, making it accessible to individuals without a financial background.
  7. Prioritized Security:
    • Security is a top priority for Jamia Soft. The software incorporates robust security measures to protect sensitive financial data, ensuring that users can trust the platform with their information.
  8. Auto-Locking Feature:
    • Each account entry is safeguarded by an auto-locking feature, which adds an additional layer of security. This feature helps prevent unauthorized access to sensitive financial records.
  9. Development by MinarSoft Technologies:
    • Jamia Soft is the first software developed by MinarSoft Technologies Private Limited, marking a significant achievement for the company in delivering a solution tailored for masjid management.
  10. Client Support:
    • The company is committed to providing excellent support to its clients, ensuring that users have the assistance they need for a smooth experience with the software.
  11. Comprehensive Accounting Activities:
    • Jamia Soft supports a full range of accounting activities, empowering masjid management with the tools they need to handle finances effectively and efficiently.
  12. Multiple Launguage Support:
    • Jamia Soft is designed to cater to a diverse user base, offering multiple language support. Currently it supports Tamil and English. Developers are engaged to cater more languages in near future. This feature ensures accessibility for users in various regions, facilitating ease of use for individuals who may prefer their native language.

Jamia Soft stands out as an innovative solution tailored to meet the specific needs of masjid management, combining user-friendly design with robust functionality. Its commitment to security, ease of use, and support for multiple languages and platforms makes it a valuable asset for managing the financial aspects of masjids across India. As a pioneering software in its field, developed by MinarSoft Technologies, Jamia Soft continues to enhance the operational efficiency of masjid management while providing a strong foundation for financial accountability.

To Know More About Company

Simple & Easy-To-Use

Powerful management & accounting software doesn't just manage your records, it transforms the way you plan on your vision

Easy To Use

Keep it simple, accurate & quick

JamiaSoft automates your end-to-end accounting processes. Ease yourself from manual data entry. Enjoy simple, quick & complete one hundred percent accuracy

Compliance

Compliance is at the core

Ensure full compliance with the Masjid Management by-laws and regulations. Align every transaction fit into system with your management desire too.

Track

Track your revenue & expenditure

Keep track of every transaction you make. It tracks all your transactions and guide you to rectify them on perfect shape.

Easy To Use

Analyse your financial position

Get factual & meaningful reports to view the financial position of Masjid. Do in-depth analyses using advanced reporting tools

Salient Features

Jamia Soft offers exclusive modules designed specifically for masjid, going beyond standard market solutions. It features a comprehensive accounting system that streamlines financial management, ensuring transparency and efficiency. This tailored approach meets the unique needs of masjid, enhancing overall operational effectiveness.

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Resident Management

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The resident management system effectively monitors the profile details of all residents in the mahalla surrounding the masjid. Residents are categorized into two groups: those registered with the masjid who can participate in administrative activities and those who cannot. The database also registers dependent information for both groups. Key functions include collecting subscriptions, contributions, and donations from members. Additionally, any deaths within either category are documented in the database, enabling the timely issuance of death certificates. All members, non-members, and employees receive ID cards printed through this module, ensuring proper identification and engagement within the community.

  • Member Registration

    Facilitates the registration of eligible Members who can vote and participate in administrative activities. It stores comprehensive profile details, including identification information, permanent and working addresses, as well as profile and identification images. All data is securely stored in the database for efficient access and management.

  • Non-Member Registration

    Manages the registration of non-members who are not eligible to vote or participate in administrative activities. It securely stores their profile details, including identification information, permanent and working addresses, as well as profile and identification images, all maintained in the database for efficient access and management.

  • Dependant Registration

    Records details of dependants for both members and non-members. It stores profile details, identification details, permanent and working addresses, along with profile and ID images, securely in the database. This ensures comprehensive management and easy retrieval of dependant information for efficient record-keeping and verification purposes.

  • Death Registration

    Records details of all deceased individuals, including members, non-members, dependants, and unrelated outsiders. It captures personal information, address, death date, burial details, informer details, and cause of death. This comprehensive data ensures accurate record-keeping and supports the mahalla's administrative and community services.

    • Death Certificate

      Enables issuing certificates for registered deceased individuals based on death registration records. Certificates are generated following government norms and standard formats, ensuring legal compliance and authenticity for official purposes. This facilitates easy access for families and supports administrative requirements efficiently.

  • Subscription Management

    Tracks mandatory payments for registered members based on predetermined terms (monthly, quarterly, half-yearly, or annually). Members can pay via the Android app using a payment gateway or directly to visiting collectors. This system ensures timely collection and streamlined financial management for the organization.

    • Subscription Due Report

      It highlights outstanding dues for a specified date, providing a clear overview of pending payments. This report aids in efficient follow-ups and ensures proper financial management within the organization.

    • Subscription Analysis Report

      Report provides a detailed analysis of subscription demands raised and receipts collected. It offers insights into payment trends, collection efficiency, and outstanding amounts, aiding in financial planning and decision-making for better subscription management within the organization.

    • Subscription Proforma Receipt

      It allows generating advance receipts before receiving payment. This proforma receipt, complete with management's valid signature, serves as a formal acknowledgment of the subscription demand, facilitating transparent communication and ensuring streamlined payment processes.

    • Subscription Demand Report

      Summarizes the statement of subscription demands issued to all members. It provides a comprehensive overview, helping to calculate the total subscription amount for a specific period. This report ensures efficient tracking and management of financial obligations.

  • Contribution Management

    Tracks mandatory fund collections for various masjid activities, aside from regular subscriptions. Each activity is assigned a specific fund, and members are required to pay. If a member fails to pay, the amount is marked as pending, ensuring timely follow-ups and proper financial tracking for all activities.

    • Contribution Due Report

      Highlights all pending amounts for contribution funds demanded from members for various masjid activities. This report helps track outstanding payments, ensuring timely follow-up and proper financial management of funds designated for specific events and functions within the masjid.

    • Contributuion Analysis Report

      Report provides a detailed overview of all demands and receipts related to contribution funds for masjid activities. It highlights the funds requested from members and the payments received, offering insights into collection efficiency and financial management for various masjid events and functions.

  • Donation Management

    It records donations in cash or kind, linking them to individual donors. Detailed reports show who donated, the type of donation, and its value. This feature ensures transparency, efficient accounting, and helps masjids manage donor relationships seamlessly.

    • Cash Donation Receipt

      Cash donations from members or others are efficiently recorded and categorized by donation type. This ensures accurate tracking and streamlined management. Detailed records allow for easy analysis, helping masjids maintain transparency and better understand donation trends to support their financial planning and community initiatives.

    • In-Kind Donation Receipt

      In-kind donations from members or others are meticulously recorded and categorized by donation type. This feature ensures proper tracking and management of non-cash contributions. Detailed records enable easy analysis, helping masjids maintain transparency and effectively utilize donated items to support community needs and operational goals.

  • Ramadan Food Sponsor Setup

    The Ramadan Food Sponsor Setup is a vital feature in masjid management, ensuring smooth organization and transparency during the holy month. Ramadan food is categorized into four types: a) Iftar Food, b) Iftar Snacks, c) Taraweeh Prayer Snacks, and d) Sehri Food. These categories are linked to three sponsorship accounting options:

    • Direct Supply

      Sponsors select a day and manage the food supply directly.

    • Payment to Management

      Sponsors choose a day and pay the food cost to the masjid management.

    • General Contribution

      Sponsors pay the food cost to management without selecting a specific day.

    The software records all funds collected and expenditures made under these categories, ensuring each transaction is documented. Detailed reports are generated, categorically analyzing contributions and expenses, offering transparency and easy monitoring.

    This feature empowers masjids to manage Ramadan food programs efficiently, keeping sponsors informed and fostering community participation. It ensures that the blessings of Ramadan are shared equitably and organized seamlessly.

  • Member Voluntary Donation

    Members not adhering to masjid by-laws or management decisions may be asked to make voluntary donations. These contributions are recorded under a separate account and are distributed to those in need during Ramadan, ensuring fairness and supporting community welfare through a structured and purposeful approach.

  • ID Card Printing Module

    The ID Card Printing module enables masjid management to issue ID cards to members, non-members, and employees. Necessary data can be exported in Excel format for easy processing. ID cards include the individual's photo, QR code, address, and masjid details, ensuring clear identification and streamlined record-keeping.

  • Member Clearance Certificate

    Members registered under masjid by-laws may need a clearance certificate when relocating to join another masjid. This system provides an option to generate a clearance certificate as per management guidelines, ensuring proper documentation and facilitating a smooth transition for the member to the new masjid.

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Marriage Documentation

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Each Mahalla follows its own marriage registration procedure to manage marriage and related activities. For marriages conducted in a specific masjid, registration must be completed in its records. If a marriage occurs elsewhere, individuals from the current Mahalla need an NOC from their masjid to submit to the other masjid for registration. Similarly, divorce records must be maintained by the respective masjid. To streamline these processes, this software includes a dedicated module for managing all marriage and divorce documentation, ensuring proper record-keeping and compliance with Mahalla procedures.

  • Marriage Registration

    Marriages conducted in a masjid must be registered in its records as per Sharia rules and regulations. The system ensures proper documentation, safeguarding data with secure storage. All registration documents are digitized and stored in the database, providing easy access and preserving records for future reference.

    • Marriage Certificate

      Marriages registered at a masjid are eligible for a marriage certificate issued according to management guidelines. The certificate format aligns with government norms, ensuring official recognition and compliance while maintaining proper documentation for the individuals and the masjid.

    • NOC To Issue Marriage Certificate

      In certain areas, local masjid management cannot issue marriage certificates directly. Instead, they must request another authorized organization to issue the certificate based on their registered details. The system provides a standardized letter format to send this request, ensuring all necessary information is included for smooth processing.

  • Marriage No Objection Certificate(NOC)

    If a person is marrying at another masjid, the hosting masjid will register the marriage activities. To facilitate this, they must obtain an NOC from their current masjid management and submit it to the hosting masjid. The system simplifies this process by generating a localized NOC format for clarity and convenience.

  • Divorce Registration

    Divorce activities are registered at the masjid where the marriage was originally recorded. Divorces follow Sharia laws and government norms. Upon completion, the masjid management documents the divorce in a dedicated register and securely stores the records in the system for proper organization and future reference.

    • Divorce Certificate

      The masjid maintaining divorce records can issue a divorce certificate upon request. The system provides a standardized format for the certificate, ensuring compliance with government norms and proper documentation for the concerned individuals.

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Building Rental Management

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Masjid management maintains assets linked to lease or rent, ensuring proper agreements and smooth transactions. Each property is assigned a unique ID, and tenants are registered with complete details. Agreements are generated based on location and tenant, including terms and conditions. If terms are violated, the masjid can terminate the agreement and reassign the property. The system allows adjustments, such as temporary rent reductions. It monitors all transactions, tracks pending dues, and provides clear summaries, ensuring efficient management of rental operations and compliance with masjid policies.

  • Rental Location Profile Setup

    Each rental or leased location is assigned a unique ID. The profile includes details such as address, electricity account number, geographical coordinates, and notable comments. This ensures accurate identification and efficient management of all properties associated with the masjid.

  • Tenant Registration

    Individuals wishing to rent or lease masjid premises must register through the tenant registration module. The system stores personal details, including address, identification documents, and profile images, ensuring proper documentation and smooth processing of rental agreements. This helps maintain accurate records for tenant management.

  • Tenancy Agreement Management

    All rental or lease activities are registered with formal agreements between masjid management and tenants. Both parties mutually agree to terms, with options to terminate or renew the agreement. Tenants may request rent discounts, which can be considered by masjid management. All activities and agreements are stored in this module.

    • Preparation of New Agreement

      The management prepares tenancy agreements in accordance with government norms and any additional conditions. Both parties mutually agree on all terms and conditions before signing, ensuring clarity and legal compliance for the rental or lease arrangement. This process protects the interests of both the masjid and the tenant.

    • Tenancy Agreement Renewal

      Tenants can request to renew their agreement for an extended period, subject to management approval. If approved, the agreement will be processed with updated terms and conditions, ensuring that both parties are in agreement with the new arrangement before signing the renewal contract.

    • Discount To Rental Amount Management

      enants may request rental reductions for a specific period. If the management agrees, they can apply the discount by adjusting the rent in the system. This ensures accurate tracking of rent adjustments and maintains proper records of all agreed-upon changes to the rental terms.

    • Terminating Tenanacy Agreement

      If a tenant fails to pay rent or violates agreement conditions, the management may decide to terminate the tenancy. If the tenant refuses to accept termination, the management has the authority to forcibly vacate the tenant and lease the property to another individual, ensuring proper enforcement of the agreement.

  • Security Deposit At Tenancy Agreement

    Tenants are required to pay a security deposit as protection against unpaid rent or property damage. The deposit is refunded with deductions if applicable. The system records security deposit details in the ledger and maintains them in the balance sheet, ensuring accurate financial tracking and transparency.

  • Tenant Rental Amount Due Report

    The system generates detailed reports of pending rental payments for all tenants. Management can view reports for a specific date, all locations, or a particular location. This feature aids in efficient follow-up and ensures timely collection of outstanding dues.

  • Tenant Rent Analysis Report

    The system generates detailed analysis reports of tenant rent, including pending and collected amounts. This comprehensive insight assists management in making informed decisions, such as considering discounts during agreement renewal, ensuring fairness and transparency in rent-related matters.

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Utensil Items Rental Management

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To generate additional revenue for expenses, masjids procure or receive utensil donations from members for rental purposes. These items are recorded in the utensil stock master, detailing each item and tracking its movements. This module enables proper management, ensuring transparency and efficient handling of utensils, while supporting the masjid's financial needs.

  • Utensil Items - Master Data Setup

    All utensils, whether procured through masjid funds or donated, are managed systematically. The system provides an efficient module to record each item with a unique ID, name, cost, rental price, and stock quantity, ensuring accurate tracking and streamlined management of the utensil inventory.

  • Issuing Rental Items

    Masjid members are eligible to rent utensils based on established rental norms. Non-members must provide a guarantor from the masjid to rent items. The system records all issued items and generates detailed issue reports in a proper format, ensuring efficient tracking and management of rental transactions.

  • Return Acceptance Of Rental Items

    All issued rental items must be returned in good, cleaned condition. If any items are damaged or missing, the system automatically applies a penalty based on master data. Any remaining dues, after adjusting the advance payment, are collected at the time of return, ensuring proper settlement.

  • Special Discount To Rental Amount

    In cases where individuals rent items for extended periods, management may offer special discounts to encourage longer-term transactions. This helps boost rental activity and fosters positive relationships with tenants, while ensuring the masjid maximizes its revenue potential from rental services.

  • Customer Data Management

    Anyone renting utensil items is considered a customer, and their details are recorded in the system. The customer master includes personal information such as address, guarantor details, and rental history. This ensures efficient tracking and management of customer records for all rental transactions.

  • Rental Amount Due Report

    If a customer fails to settle the rental payment after returning utensils, the system tracks it as an outstanding amount. A due report is generated, allowing management to view outstanding payments for a specific date or customer, ensuring efficient follow-up and timely collection of dues.

  • Rental Items Stock Report

    All utensil items are recorded with unique IDs, names, purchase dates, costs, and quantities. The system tracks rental price changes and stock movements for historical reference. Management can generate stock reports for specific dates and times to verify physical stock and track items rented out, ensuring accurate inventory management.

  • Pre-Formated Items Issue Voucher

    The system generates a pre-formatted voucher for all utensil item issues or returns. The voucher highlights the returned quantity, any penalties for missing or damaged items, and the charges. It also shows the net amount due after adjusting the advance payment, ensuring clear documentation for both parties.

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Meetings Management

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The Meetings Management module records all types of meetings, including management periodic meetings and general meetings for Jamath members. Minutes of each meeting are securely stored in the system. Once locked, the data cannot be edited, ensuring integrity. Additionally, the module allows tracking of Panchayath applications and follow-up meetings, ensuring that all actions and discussions are properly monitored and managed. This streamlined approach helps masjid management stay organized and maintain transparent records for future reference and decision-making.

  • Recording of All Jamath Meetings

    The system records the minutes of all Jamath general meetings in a structured format. Signed hard copies of the minutes are securely stored in the database for future reference, ensuring proper documentation and easy retrieval when needed. This helps maintain accurate and reliable meeting records.

  • Recording of All Management Meetings

    The system provides an option to record all management periodic meetings in an organized manner. These records are securely stored, allowing the management to refer to the documents at any time in the future. This ensures easy access to important discussions and decisions made during meetings.

  • Accepting Panchayath Application

    The management accepts applications from members or others to address their issues in the presence of Jamath members for resolution. This module stores personal data of both parties involved, along with the application details, ensuring proper documentation and tracking of the resolution process.

  • Tracking of Panchayath Meetings

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  • Meetings Search Report

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  • Panchayath Meeting Tracker

    Each Panchayath application is discussed in a Jamath member meeting, and the discussions are tracked within this module. It provides an option to monitor the progress of each meeting round and to close the application once the issue is resolved, ensuring proper documentation and closure.

  • Auto Protecting Minutes of Meetings

    All minutes of meetings are automatically protected in the system. Authorized users can edit the minutes until the next meeting's minutes are stored, ensuring that no changes are made after the data is finalized. This feature ensures the integrity and security of meeting records.

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Human Resource Management

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The system offers a comprehensive solution for managing employee data, including profiles, joining details, benefits, and allowances. It helps track employee payroll, attendance, loans, and final settlements. The module ensures compliance with government requirements and maintains accurate records. A special feature allows tracking loan processes and settlements, ensuring timely management and resolution of financial obligations. This module streamlines human resource tasks, improves efficiency, and provides detailed insights for decision-making, making it easier to manage all aspects of employee-related processes within the organization.

  • Employee Registration

    The employee master stores personal details such as designation, joining date, educational background, referral information, identification details, profile image, and identification image. This ensures that all relevant employee data is captured and organized for easy access and management throughout their employment lifecycle.

  • Employee Benefit Management

    The system tracks employee cash benefits, including basic salary, bonuses, and allowances. It also manages facility benefits, such as accommodation, food, electricity, water, and mobile allowances, ensuring that each benefit is within the allowed thresholds and limits. This helps in accurate record-keeping and compliance with company policies.

  • Payroll Management

    The system tracks employee attendance and maintains accurate payroll records. Each employee receives a detailed payslip, including all relevant information such as salary, deductions, and benefits. This ensures transparency and accuracy in compensation, while streamlining payroll processes for the management.

  • Employee Loan Tracker

    The system offers an easy-to-use loan tracking feature, allowing the management to monitor employee loan payments. It automatically highlights any pending loan amounts during payroll processing, enabling the management to decide the monthly deduction amount. This ensures efficient loan management and timely repayments.

  • Employee Final Settlement

    When an employee leaves the job, the system ensures proper final settlement. It highlights all outstanding dues and any items that belong to the masjid, ensuring a smooth and accurate settlement process. This helps in maintaining transparency and ensuring all obligations are met before the employee’s departure.

  • Experiance Certificate

    Employees are eligible to receive an experience certificate from masjid management upon request. The system generates the certificate in a formatted manner, including relevant employment details, ensuring that the certificate is accurate and professionally presented for the employee’s future reference or job applications.

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Masjid Management Profile

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Each masjid has its own management hierarchy and structure, which the system helps maintain in an organized manner. The system records the details of management positions, their designations, and the duration of their tenure, ensuring that the hierarchy is clearly defined and in order. This structure is typically authenticated by the Waqf Board of the particular masjid, providing an official record of the leadership and management teams. By managing these details effectively, the system ensures transparency and accuracy in tracking leadership changes and responsibilities, supporting smooth operations and governance within the masjid.

  • Management Hirarchy Setup

    The management hierarchy is an essential function that needs to be maintained in the system. It defines the structure of leadership and roles within the masjid. Document signatures are validated based on the positions within this hierarchy, ensuring proper authorization and accountability for official actions and decisions.

  • Management Team Setup

    The management team is elected through member votes and authorized by the concerned Wakf Board. The system maintains detailed records of the team, including their designations, tenure, and responsibilities. This ensures proper documentation and organization of the management structure, supporting transparent and efficient governance.

  • System Access Tracker

    The system maintains a detailed log of all access activities, including system and function access, along with data entries. This module allows management to easily track and review access logs, ensuring transparency and security by monitoring who accessed the system and what actions were taken.

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Accounts

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Accounts form the backbone of any organization, and for a masjid, being a non-profit entity, financial transactions and operations require special care. The system provides comprehensive financial entries in line with non-profit organization guidelines, making it easy to manage and monitor. Chartered accountants have praised its adherence to proper accounting standards. The entry screens are designed to be user-friendly, allowing even those with minimal accounting knowledge to operate them effectively. Reports are generated in a structured financial format, ensuring accuracy and transparency. The system manages all transactions in accordance with the management’s guidelines, ensuring smooth financial operations.

  • Receipts Entry

    Receipts are categorized based on their functions, allowing users to easily enter data without needing in-depth knowledge of accounting policies and procedures. The system simplifies the process, ensuring accurate entry of all financial receipts in accordance with organizational guidelines, making it accessible for all users.

    • General Income Receipt

      All general income is recorded in this module. Incomes are categorized based on their specific functions, and receipts are issued accordingly. This system ensures that every income type is accurately tracked and documented, maintaining proper financial records in line with the masjid’s accounting practices.

    • Subsription Collection

      This section manages the collection of member subscription dues. Users can easily view the outstanding amount for any member and issue receipts for the due amount or collect payments in advance. The system ensures accurate tracking of subscriptions, making the collection process efficient and organized.

    • Contribution Collection

      The system allows management to collect contributions beyond subscriptions. Users can view any outstanding contribution dues in this module and collect the required amount. Additionally, the system enables users to collect advance payments against future contributions, ensuring smooth and efficient tracking of all contributions.

    • Donation Receipt

      This module allows management to collect donations for masjid development. Donations in the form of cash are recorded here, with the system capturing all donor details along with donation amounts. This ensures proper documentation and tracking of all donations, supporting transparency and accountability in fund management.

    • Ramadan Food Sponsor Fund Collection

      During Ramadan, this module allows masjid management to collect and categorize funds for specific Ramadan activities, such as food sponsorship. It records all contributions made for these purposes, ensuring clear tracking and accountability of the funds used for supporting Ramadan-related initiatives and events.

    • Tenant Rent Collection

      This module allows users to check any outstanding rent for a specific tenant and collect the due amount. It also enables the collection of advance rent payments from tenants, ensuring accurate tracking of payments and providing an efficient method for managing rent collections.

    • Tenant Deposit Collection

      This module tracks and manages tenant security deposits separately. Users can easily view and collect any due deposit amounts from tenants. The system ensures proper documentation and monitoring of all deposit transactions, helping maintain accurate records for security deposits throughout the tenancy period.

    • Utensil Items Rent collection

      This module allows users to collect any outstanding rent for utensil items from customers. Customers are encouraged to clear all dues in a single payment, and the system facilitates the collection of the full amount in one transaction, ensuring efficient management of rental payments.

    • Employee Loan Recovery

      If an employee wishes to pay an additional amount towards their loan, they can make extra repayments directly through this module, allowing flexible management of loan recovery alongside regular payroll deductions.

    • Member's Penalty Collection

      This module allows members with outstanding penalties to settle their dues. If a member has a penalty amount pending, they can make the payment directly through this module, ensuring proper tracking and resolution of outstanding penalties as per the management's guidelines.

    • NRI - Travel Donation Collection

      This module facilitates the collection of voluntary donations from NRI members who visit their mahalla periodically. These donations are intended to support and benefit the community, ensuring the masjid's activities and initiatives are effectively funded and maintained.

    • Project Account Fund Receipt

      This module records donations collected for specific projects. It tracks donor details separately for each project, ensuring transparency and proper allocation of funds for the intended purposes. The system helps in managing and reporting on funds for each individual project account efficiently.

    • Other Receipts

      This module records any receipts that do not fall under the specified categories. It helps manage miscellaneous income or receipts, ensuring all financial transactions are properly documented and accounted for, providing a comprehensive record of all receipts outside the predefined categories.

  • Payment Entry

    This module allows users to easily categorize and enter all account payments based on their respective functions. It simplifies the process by organizing payments in a user-friendly manner, ensuring that users can input data without needing in-depth knowledge of accounting policies and procedures, streamlining financial management.

    • General Expense Payment

      This module records all general expenses incurred by the masjid. It allows users to categorize and enter expenses efficiently, ensuring accurate tracking and financial management. Each expense is properly documented, helping the management maintain transparency and control over day-to-day operational costs.

    • Ramadan Food Expense

      This module specifically tracks expenses related to Ramadan food activities. It helps the management categorize and record costs associated with providing meals during Ramadan, ensuring accurate financial reporting and transparency. This feature supports better budgeting and resource allocation for Ramadan-related initiatives.

    • Fixed Asset Purchase

      This module records all fixed asset purchases made for the masjid. It includes details such as asset type, purchase cost, date of acquisition, and vendor information. This helps maintain accurate records for asset management, depreciation, and financial reporting in compliance with accounting standards.

    • Tenant Deposit Return

      This module manages the return of security deposits paid by tenants for rented or leased properties. It ensures that the deposit is refunded after deducting any dues or damages, with proper documentation and tracking of the return process for transparency and record-keeping.

    • Employee Loan Payment

      Employees can request loans from the management, subject to approval. Once approved, loan payments and details are recorded in this module. It tracks the loan amount, repayment schedules, and any outstanding balance, ensuring proper documentation and timely updates for both the employee and management.

    • Employee Salary Payment

      This module records all employee salaries as per the payroll sheet. It ensures accurate tracking of salary payments, deductions, and bonuses. The system provides a detailed log of each payment, ensuring transparency and compliance with payroll policies. All salary data is securely stored for reference.

    • Employee Final Settlement

      This module records the final settlement of employees after adjusting all dues, including unpaid salary, bonuses, and loan repayments. It ensures that all financial matters are settled properly before the employee's departure. The system maintains detailed records for transparency and future reference.

    • Project Account Payment

      This module records all payments related to specific projects, ensuring proper tracking and categorization of expenses. It allows for detailed management of project finances, helping to ensure transparency and accountability. Each payment is associated with a particular project to maintain organized financial records.

    • Other Payments

      This module records any payments that do not fall under the predefined categories. It provides a space for miscellaneous transactions, ensuring all financial activities are accounted for. This feature helps maintain a comprehensive and accurate record of all payments made by the masjid or management.

  • Cash Settlement

    The system allows management to maintain multiple cash books as per their requirements. If a cash operator needs to transfer funds to another operator, this module facilitates smooth and accurate cash settlements. It ensures transparency and proper tracking of all cash transfers between operators.

    • Cash Settlement Create

      In this module, a cash operator can initiate the process to transfer funds to another cash operator. The system captures all details of the transaction, ensuring proper documentation and transparency for both parties involved in the cash transfer process.

    • Cash Settlement Authorization

      Once the cash operator initiates the transfer, the record remains pending until the receiving cash operator authorizes the acceptance of the cash. This ensures that both parties confirm the transaction, maintaining accuracy and accountability within the cash settlement process.

    • Cash Settlement Tracking Report

      This module allows tracking of all cash settlement processes. It provides a detailed report of cash transfers between operators, including initiation, authorization, and completion statuses. The system ensures transparency and accountability in managing cash transactions across operators.

  • Cash Deposit at Bank

    This module records all cash deposits made by cash operators into the bank. It tracks the amount deposited, the date of the transaction, and the relevant bank details, ensuring proper documentation and transparency in cash handling.

  • Cash Withdrawl From Bank

    This module records all cash withdrawals made by cash operators from the bank. It tracks the amount withdrawn, the date of the transaction, and the relevant bank details, ensuring proper documentation and accurate record-keeping of cash movements.

  • Bank To Bank Transfer

    This module records all transfers made between different banks. It tracks the transfer details, including the amount, transfer date, sending and receiving bank accounts, and any associated reference numbers, ensuring accurate documentation of bank-to-bank transactions.

  • Journal Voucher

    The Journal Voucher module records all transactions that do not fall under specific categories in other screens. It allows users to manually input various financial entries, ensuring accurate accounting for miscellaneous transactions and providing a comprehensive view of the organization's financial activities.

  • General Ledger Report

    This module enables users to view, print, and export ledger data for a specific account over a selected range of periods. It provides detailed financial transactions, helping management review account activity and generate reports for efficient financial analysis and record-keeping.

  • Trial Balance Report

    This module allows users to view, print, and export ledger balance summaries to Excel for specific accounts. It also provides the option to drill down into detailed information, helping management analyze financial data at a granular level for accurate financial reporting and decision-making.

  • Receipts & Payments Account Report

    This module displays all receipts and payments for a specific period in compliance with NGO standard formats. It allows users to view, print, and export the data, ensuring transparency and proper financial reporting for auditing and management review purposes.

  • Income & Expenditure Account Report

    This module presents a detailed report of all income and expenditure for a specified period, formatted according to NGO standards. Users can view, print, and export the data, ensuring accurate financial tracking and compliance for effective management and audit purposes.

  • Balance Sheet

    The system facilitates the creation of a pre-audited balance sheet, allowing adjustments as per audit requirements. It generates the balance sheet in a standard NGO-compliant format, widely accepted by Chartered Accountants, ensuring transparency and adherence to financial regulations.

  • Financial Year Closing

    he system follows a standard year-closing procedure, ensuring a smooth transition between financial years. It facilitates streamlined closing entries, maintaining accuracy and compliance with accounting practices for proper financial management.

  • Integration of Payment Gateway

    JamiaSoft offers integration with RazorPay to streamline payment gateway operations for masjid management. Upon the masjid's request, our support team will assist in directly linking RazorPay to the masjid's bank account. This setup enables efficient collection of payments from members or other contributors through the gateway, ensuring convenience and transparency. RazorPay's secure and user-friendly platform enhances the payment experience for all parties involved. This feature is ideal for collecting dues, donations, and other contributions digitally, aligning with modern financial practices while maintaining compliance with masjid operational needs.

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Project Management

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The system includes a dedicated feature for managing masjid projects, enabling efficient setup and tracking of all project-related details. It records receipts and payments for each project, providing a clear financial overview. Additionally, the system facilitates project cost estimation, estimated completion dates, and status updates. Users can monitor the progress and condition of the project in real time. It also allows tracking of donor contributions and categorizing expenses for better financial management. This comprehensive module ensures transparency and accountability, helping masjid management efficiently plan, execute, and monitor projects with ease and accuracy.

  • Project Setup

    Projects are initiated in this module with essential details, including project name, fund source, estimated cost, start date, end date, and project in-charge. This ensures proper tracking and management of all aspects of the project from inception to completion.

  • Project Transaction Report

    This report provides a detailed view of all receipts and payments associated with a specific project. It enables management to track and review the financial transactions for each project efficiently, ensuring transparency and proper fund utilization.

  • Project Analysis Report

    This module allows the management to access various analytical reports related to a specific project. It provides insights into project progress, financial performance, cost deviations, and fund utilization, aiding in effective decision-making and efficient project management.

  • Project Completion Process

    This module facilitates the closure of projects after verifying all receipts and payments. It ensures that any delays are documented, and all financial transactions are securely monitored, providing a comprehensive record for accountability and transparency.

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Fixed Assets Management

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Managing fixed assets is crucial for any organization, especially for a masjid operating as an NGO. Proper record-keeping fosters trust among members. To streamline fixed asset management, the system offers a comprehensive tool to maintain assets efficiently. Unlike regular fixed asset systems, it empowers masjid management to track the fund source for each asset, ensuring transparency and accountability. This feature allows the management to document acquisition details, cost, and depreciation, maintaining assets in an organized manner. By leveraging this module, masjid administrators can provide detailed reports and maintain compliance with financial guidelines, reinforcing member confidence in the management.

  • Fixed Assets Profile Setup

    Each fixed asset is created in the system with essential details, including basic information, fund source, and accounting-related data. This ensures accurate tracking and proper categorization of all assets, allowing for seamless management and transparent reporting.

  • Fixed Assets Documents Management

    All documents related to fixed assets are systematically stored in the database, ensuring easy access and retrieval. In case of document loss or damage, the system ensures that new records can be established without concerns, maintaining continuity and transparency in asset management.

  • Source Tracking

    Each asset is tracked with its fund source, whether procured through masjid funds or donated by members or others. This helps maintain accurate records, ensuring transparency and compliance with government regulations. The source tracking feature allows easy identification for audits and reporting purposes.

  • Fixed Assets Maintenance Tracker

    The system tracks the maintenance of fixed assets, particularly electrical and electronic items with warranty periods. It helps monitor service schedules, manage annual maintenance contracts (AMCs), and ensure timely maintenance, streamlining the overall upkeep process and extending the lifespan of valuable assets.

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Utilities

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The utilities module encompasses various login, security, and supporting functions that enhance the operation and performance of the software. It includes options for managing user permissions, data backup, system maintenance, security settings, and other operational enhancements that ensure smooth software performance and data integrity across the system.

  • Login User Profile Setup

    Setting up a login user profile is crucial for system security. Each user profile must be validated with a unique alphanumeric login ID and a strong password. This ensures secure access, protecting the system from unauthorized users while maintaining proper user management and control.

  • Login User Priviledge Setup

    Each login user is assigned specific access privileges to ensure the software operates smoothly. There are two types of privileges in this system: one for the desktop application and another for the mobile application. This segregation ensures appropriate user access to the respective platforms.

  • Suspension / Resume Login User Access

    The system admin has the authority to suspend or resume login user access for various reasons, such as policy violations or inactivity. This feature allows for efficient user management, ensuring that only authorized individuals can access the system when required.

  • Auto Complete Text Database

    This utility stores predefined text content in the database, enabling the auto-complete feature for input fields. It enhances user experience by suggesting relevant options as users begin typing, reducing errors and improving data entry efficiency.

  • General Document Management

    This utility enables the storage of all hard copies in digital format within the system. It helps organize documents efficiently, making it easy to retrieve and manage them when needed. This streamlines office operations and ensures quick access to important files and records.

  • Prayer Time Setup

    The system automatically calculates prayer times based on geographical data and method preferences. Users are notified with accurate prayer times. In case of any variations, the masjid imam can manually override and adjust the prayer times for the specific location to ensure accuracy.

  • Reminder Note Setup

    Users can create reminder notes for specific dates, ensuring they receive timely notifications. This feature helps in tracking important tasks, events, or deadlines by setting up customized reminders directly within the system. It ensures that no critical activities are missed or forgotten.

  • Personal Diary Management

    Users can securely manage their personal diary within the system. All entries are private, and access is restricted to authorized users only through their login credentials. This feature ensures confidentiality, allowing individuals to keep personal notes, thoughts, and memories safe and protected from unauthorized access.

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PDF Form

The system provides pre-formatted PDF forms for various registration and documentation processes, making it easier for users to fill in required information. These forms include:

1. Member Registration Form
2. Non-Member Registration Form
3. Dependant Registration Form
4. Death Registration Form
5. Marriage Registration Form
6. Tenant Registration Form
7. Employee Registration Form

Each form is designed to capture all essential details for the respective process, streamlining data collection and ensuring consistency in the registration and documentation procedures. The forms are available in a user-friendly format for easy completion and submission.

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Mobile App - Added Feature

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We have provided a comprehensive Android app to support the operation of this software, allowing users to access a wide range of functions and manage operations on the go. This app is designed to complement the desktop application and works in conjunction with a cloud database, which is required for full functionality. To make use of the Android app, the desktop application with cloud database support must be purchased.

The key features of the Android app include:

  • Dropdown Style Login User ID

    With this feature, users no longer need to enter their login ID every time they access the app. Once entered, the login ID is stored, and in subsequent logins, it will appear as a dropdown for easy selection, streamlining the login process.

  • Login Access With User QR Code

    Users can quickly access their login ID by scanning their QR code, which is available on their ID card. This simplifies the login process, allowing for faster and more secure authentication without the need to manually enter login details.

  • Easy access with mPIN

    Users can securely log in by entering their mPIN on subsequent app openings. The app will recognize the user automatically and prompt them to enter their mPIN, providing quick and convenient access without requiring full login details each time.

  • Make Receipt & Print On Mobile Printer

    Receipts can be generated directly through the app, and with the help of a mobile printer connected via Bluetooth, users can instantly print the receipts. This feature provides a seamless, portable solution for on-the-go receipt management and printing.

  • Get Your Payment With Masjid QR Code

    Payments can be made easily using the masjid's QR code linked to the mobile app. This method streamlines the payment process and helps save transaction charges for the masjid, ensuring a cost-effective and efficient payment solution for both the masjid and its members.

  • Get Your Payment With Payment Gateway

    The masjid can integrate the app with the RazorPay payment gateway, simplifying the payment process. This integration allows anyone to make payments easily through the app, providing a seamless and secure way for members to contribute, pay dues, or donate to the masjid.

  • Message Portal

    The app features a messaging portal that allows the admin to broadcast messages to all users. This functionality ensures effective communication with the entire user base without incurring any additional costs, making it a convenient tool for announcements or updates.

  • Events Calendar

    The Events Calendar module highlights all upcoming events, helping members and users stay informed. It serves as a useful tool for planning and organizing programs, ensuring that everyone is aware of important dates and activities at the masjid.

  • Prayer Time Setup

    The Prayer Time Setup allows the masjid imam to set prayer times based on the local masjid timetable. This ensures that members and users can follow the accurate prayer schedule specific to their masjid, enhancing the alignment with the local community's prayer practices.

  • Prayer Time Alert

    The app features a Prayer Time Alert to notify users of prayer times based on the local masjid’s timetable, as set by the imam. This ensures timely reminders for each prayer, helping members stay aligned with the masjid's schedule throughout the day.

  • Send SMS/Email Notification

    The app allows users to send SMS or email notifications as needed. However, the SMS feature must be enabled for users to take advantage of this functionality, providing an easy way to communicate important updates or reminders to individuals or groups./P>

With this Android app, the system enhances operational efficiency, allowing staff and management to easily stay connected, manage tasks, and access essential features from their mobile devices.

Choose Your Right Plan

JamiaSoft offers three plans: Basic, Standard, and Premium. The Basic plan is ideal for small masjids with fewer members and financial transactions. The Standard plan suits medium-sized masjids with a moderate number of members and transactions. The Premium plan provides unlimited features for larger masjids.

Basic Plan

Desktop Software

₹ 15,000

Mobile App

₹ 7,500

Cloud Charges

₹ 1,000 / Year

Threshold Limit Details:

Members Registration

100Members

Non-Members Registration

25Non-Members

Dependants Registration

300Dependants

Marriage Registration

150Marriages

Marriage NOC Issue

100NOCs

Rental Location

5Locations

Tenant Registration

10Tenants

Utensil Items Master

25Items

Meeting Registration

50Meetings

Employee Registration

5Employees

Receipts Entry

100Entries

Payment Entry

50Entries

Project Setup

1Project

Login User

2Users

Standard Plan

Desktop Software

₹ 25,000

Mobile App

₹ 15,000

Cloud Charges

₹ 2,000 / Year

Threshold Limit Details:

Members Registration

250Members

Non-Members Registration

50Non-Members

Dependants Registration

500Dependants

Marriage Registration

250Marriages

Marriage NOC Issue

150NOCs

Rental Location

15Locations

Tenant Registration

25Tenants

Utensil Items Master

50Items

Meeting Registration

100Meetings

Employee Registration

10Employees

Receipts Entry

300Entries

Payment Entry

200Entries

Project Setup

3Projects

Login User

5Users

Premium Plan

Desktop Software

₹ 35,000

Mobile App

₹ 25,000

Cloud Charges

₹ 3,000 / Year

Threshold Limit Details:

Members Registration

Unlimited

Non-Members Registration

Unlimited

Dependants Registration

Unlimited

Marriage Registration

Unlimited

Marriage NOC Issue

Unlimited

Rental Location

Unlimited

Tenant Registration

Unlimited

Utensil Items Master

Unlimited

Meeting Registration

Unlimited

Employee Registration

Unlimited

Receipts Entry

Unlimited

Payment Entry

Unlimited

Project Setup

Unlimited

Login User

Unlimited

Connect With Us

We would pleasure to respond to your queries and setup your organisation. Feel free to get in touch with us

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MinarSoft Technologies Private Limited

CIN: U62099TN2023PTC163294

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+91 81229 19769

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Enquiry: contactus@minarsoft.com

Job apply: careers@minarsoft.com

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www.minarsoft.com

www.jamiasoft.in

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Corporate Office Address:

Plot No. 6, 2nd Floor, 1st Main Road

Kovalan Nagar, Pallikaranai, Chennai 600100

Tamil Nadu, India

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